Office Manager / Finance Administrator

General tasks:
Finance
• Financial and budget management tasks;
• Administration of the invoicing process;
• Submit and reconcile expense reports;
• Reconcile and track travel expenses.
• Preparation of quarterly returns to accountant.
Administration
• Office administration, ensuring a productive and well-functioning office space (i.e. lighting, heating, internet, etc)
• Travel arrangements, including booking flights and accommodation etc;
• Act as a point of contact of the employees both located in Amsterdam and abroad (i.e. travel, declarations, agreements etc);
• Organize and schedule meetings and appointments;
• Support with office facility services (catering, cleaning etc);
• Infrastructure support (i.e. arranging laptops, setting up new email accounts and maintenance of the website)
• Setting up supply contracts;
• Manage, store and upload (confidential) company files and employee data;
• Effectively manages the purchase order process;
• Manage the incoming and outgoing mail and couriers, along with collection of deliveries, etc;
HR processes
• Support recruitment and hiring process, including immigration services and visa applications;
• Setting up employment contracts.